The Nature of Audio and Visual Services
You have a wide choice of audio and visual companies from which to choose who shall service your event. This calls for a careful analysis of all potential companies for hire if you are to make the best decision. You need to remember this guideline when you are thinking of such a hire.
The company needs to have an events management team in place. This is a clear indicator of which company takes their profession seriously. Their plan of execution has to be one that is sound and sustainable. They need to think about your budget when drafting the most suitable plan for you. Their lines of communication also need to be open, for your use at any time, as new developments in your event arise.
Look for the provision of a session or workshop management feature. While this is not a common feature in most packages, it should be readily available upon request. For corporate events, they should also provide the option of recording the sessions. The task of finding a suitable venue also lies with them.
Apart from this, they should also offer on-site support. They should be available not just for the preparation and trial stages of the event. It should extend to cover the actual event. It should not be left to the event planner to ensure everything runs smoothly. They need to see to it that a stage presentation preparation is also covered well. You should be allowed to use their AV equipment, as an example.
It is important that the service provider has their AV equipment. It is not unheard of to see such companies not having their own set of AV equipment for use in such events. They resort to hiring when they get a gig to run. That is not how it is supposed to be. Your event is better managed by a company that does not have such a shortage of equipment.
They also need to have a reliable array of equipment. Their stock does not necessarily have to comprise of high end equipment. They simply have to have reliable equipment. You therefore need to look at what kind of equipment they have. It is important that when hiring for a stage presentation, to confirm whether they have proper stage and set equipment. Their needs to be clarity in their sound and PA systems. They need to place someone in charge of running their sound and PA systems. In the case of lighting systems, it should not be a problem if the venue does not have any. Their computing devices also need to work.
Confirm that the AV services company you choose in the end has in place all the services you need. You need to turn to a reliable service provider for your budget, as you would expect at Eastwood Sound and Vision, with their studio equipment and DJ speaker systems.